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Manual For The iNdlovu Partnership For Lifelong Learning

MANUAL FOR THE INDLOVU PARTNERSHIP FOR LIFELONG LEARNING

Prepared in terms of the requirements of the

PROMOTION OF ACCESS TO INFORMATION ACT

No 2 of 2000

(Hereinafter referred to as “the Act”)

Introduction

The Promotion of Access to Information Act gives effect to the constitutional right of access to any information held by the state and any information that is held by another person and that is required for the exercise or protection of any rights. The Act sets out the requisite procedures associated with any such requests for information.

In terms of the Act, where a request for information is made to a body, there is an obligation to provide the information, except where the Act, expressly provides that the information may not be released. In that context, Section 9 of the Act recognises that access to information can be limited. The limitation relates to circumstances where its release would pose a threat to the protection of privacy, commercial confidentiality, and the exercising of efficient governance.

Part 1  Company and Contact Details

Name of Company

iNdlovu Partnership for LifeLong Learning

Nature of Business

The iNdlovu Partnership for LifeLong Learning is a partnership between business, community organisations, non-governmental organisations, Further and Higher Education and Training Institutions and government departments.

Chairman of Company

Clifford Crosson, Chairman of the Board of Directors.

Postal Address

PO Box 1274

Pietermaritzburg

3200

Street Address

Office 7B, Centre for Adult Education,

School of Education and Development,

UKZN

Cnr, Golf and Ridge Roads,

Scottsville,

Pietermaritzburg

Telephone Number

(033) 2605353

Telefax Number

(033) 2605756

Email Address

clulows@ukzn.co.za

Information Officer

Suzanne Clulow

Postal Address

14 Villa Assumpta Place

Pietermaritzburg

3201

Telephone

(033) 3458581

Telefax Number

(033) 8450455

Email Address

clulowmail@absamail.co.za

Note  Public information on the company is available on the company’s web site www.inpll.co.za

Part 2  Guide to the Manual and its Access.

At the time of the preparation of this Manual, the South African Human Rights Commission had not compiled the guide contemplated in Section 10 of the Act. It is understood that the guide is to contain such information as may reasonably be required by a person who wishes to exercise any rights contemplated in the Act. Therefore, any enquires relating to this guide should be directed to the CEO of the South African Human Rights Commission, Private Bag 2700, Houghton, 2041.  Telephone (011) 484 8300 or Fax (011) 484 1360. Further information may be accessed from the web site www.sahrc.org.za

Part 3 Records.

Records available in terms of Section 52(2) of the Act (records available without a person having to request access).

Not applicable.

Records that are held in the Company’s Head Office.

1. Personnel Records

    1.1                    As provided by employees.

    1.2                    As provided by individuals other than employees.

    1.3           Conditions of employment and employee -related 

contractual records

2. Records relating to Customers

3. Records relating to the iNdlovu Partnership for LifeLong Learning.

    3.1                    Financial

     3.2          Marketing

    3.3                    Product

    3.4                   Internal Correspondence

3.5                       Statistical

3.6                       Research

    3.7        Statutory records that at present include the following: -

·        Basic Conditions of Employment Act. No. 75 of 1997.

·        Compensation for Occupational Injuries and Diseases Act No. 130 of 1993.

·        Employment Equity Act No.55 of 1998.

·        Income Tax Act No. 58 of 1962.

·        Labour Relations Act No. 66 of 1995 as amended.

·        Occupational Health and Safety Act. No 85 of 1993.

·        Promotion of Access to Information Act No. 2 of 2000.

·        Skills Development Act. No. 97 of 1998.

·        Skills Development Levies Act. No. 9 of 1999.

·        Unemployment Insurance Act. No. 36 of 2001.

Part 4 Information Request Procedure.

To request a document in terms of the Act, the requester must use the prescribed form. This must be submitted to the Chairman of the Board of Directors of the iNdlovu Partnership for LifeLong Learning or the Information Officer the iNdlovu Partnership for LifeLong Learning. The requester must provide sufficient detail to enable the company to identify the record and the requester. The requester must identify the right that he/she is seeking to exercise or protect, and provide an explanation of why the requested record is required for the exercise or protection of that right. If the request is made on behalf of a person, the requester must submit proof of the capacity in which the requester is making the request.

In terms of section 63 of the Act, the head of the iNdlovu Partnership for LifeLong Learning must refuse a request for access to a record if its disclosure would involve the unreasonable disclosure of personal information about a third party, including a deceased individual. Furthermore, the head of the iNdlovu Partnership for LifeLong Learning must refuse a request for access to a record of the association if the record contains; trade secrets, financial, commercial, scientific and technical information, the disclosure of which could harm the interests of the iNdlovu Partnership for LifeLong Learning. Similarly, in terms of section 64 of the Act, the above refusal grounds apply in respect of the commercial information of third parties held by the iNdlovu Partnership for LifeLong Learning. Access to such records will require the written permission of the third party concerned before the iNdlovu Partnership for LifeLong Learning will permit access to view.

In accordance with the above mandatory refusal grounds, the Chairman of the Board./Information Officer will make a decision whether to accede to a request for access to information.

Any search, reproduction, and document preparation necessitated by requests for information will be undertaken in accordance with the prescribed fees.

Part 5. Manual Availability.

In addition to the availability of this Manual at the South African Human Rights Commission, this Manual is available on the website of the iNdlovu Partnership for LifeLong Learning. Copies may also be obtained from the Information Officer of the iNdlovu Partnership for LifeLong Learning.

In respect of hard copies, any transmission costs/postage will be for the account of the requester.